Attention to: US Department of State
To Whom It May Concern
We are currently making arrangements for(APPLICANT’S NAME)to travel to (NAME OF FOREIGN COUNTRY) in order to(STATE THE NATURE OF THE BUSINESS TO BE CONDUCTED). The tentative dates for this trip are(ENTER A DATE WITHIN THE NEXT 2 WEEKS). As it is our company policy we cannot make any travel plans until we have his/her passport number. We would greatly appreciate your help in getting(APPLICANT’S NAME) passport expedited.
If you have any question please do not hesitate to contact us at(ENTER A CONTACT NUMBER)